WNY WOODTURNERS II
VOLUME IX ISSUE 30 November 30, 2004
Meetings 7:30 PM; Second Thursday
Hamburg Middle School
360 Division Street
The next scheduled meeting is Thursday, December 9 at 7:30 pm.
Jake Debski will demonstrate square turning.
Attached to the newsletter is a comparison of the old and proposed Club by-laws. Please take the time to review them and consider adopting the revised edition.
Merry Christmas and Happy Holidays
Please, regardless of your views on Iraq, join me in saying a prayer for our Troops this holiday season.
The President’s Corner
With the coming year, we have a new set of officers. I want to take this opportunity to thank our outgoing officers for their service on behalf of the club. Their service to the club is appreciated and now they can go back to the enjoyment of being spectators at the meetings and events, while others serve. It has been a successful year because of their contributions.
As always, the officers are not the only ones needed to serve. We always need volunteers. There are special events that need staffing and support. There is a demonstration that needs to put on every meeting. We need helpers and volunteers to help make the club a success. Step forward and pitch in. Remember, it’s your club.
At the beginning of the year, I set out a list of goals for the year. I believe we’ve accomplished (or made significant progress on) all of them with the exception of a set of By-Laws for the organization. You have my apologies for the delay. We’ve had them ready and under review since the summer. The By-Laws committee was composed of Jake Debski, Barb Berger, Jim Hilburger, and myself. We have created and reviewed the proposed By-Laws as published in this newsletter. The existing By-Laws are also published for comparison. Please take the time to review both the existing and the proposed By-Laws. We believe the proposed By-Laws set out a comprehensive framework for the workings and operation of the club. We believe they have sufficient structure but more importantly sufficient freedom to adapt as necessary while retaining the basic framework. Please take a few minutes to contrast the existing and the proposed By-Laws. Our recommendation is that we adopt them as written and as a package. We’ll touch on them during the meeting in December and probably have a vote on adopting them in January. I thank Jake, Barb, and Jim for their efforts on this project.
President Kurt Hertzog opened the meeting promptly at 7:30 by welcoming our guests for the evening; Muriel’s husband Bill Kummer and Rick Wierzbicki’s two sons, Brett and Roman.
Treasurer Paul Mazuchowski reported the following
Received Paid out Total
50/50- $20.50 $ 0 $2,279.08
A quick review of the successful Rockler Pen Turn-athon was given.
Starting with Debbie Hatchie, attendees of the “Totally Turning Symposium” held in Albany over the Halloween weekend, reported on and sang the praises of the event. The consensus was overwhelmingly positive and well worth the cost and travel down the Thruway.
A new start-up company “Tree-Line” which markets woodcarving tools contacted Kurt to request our membership list. Kurt asked the members for input on either denying or honoring the request. A motion by Paul Mazuchowski seconded by Bud Sarama, to not supply the list was put to a vote and was not approved by a show of hands. It was then decided that anyone not wanting their name on the list could request the same by notifying Kurt of their wishes.
Instant Gallery (show and tell)
This portion of the program continues to be one of the highpoints of the meeting. It provides insight, ideas and humor.
Kurt Hertzog – Always willing to experiment, showed a variety of ornaments he made using eggshells and other materials.
Muriel Kummer – Turned two goblets, ala Hilburger, one of walnut, the other of maple. The student one-upped the teacher by making one set of captive rings interlocking, nice touch!
Paul Mazuchowski – Got into the production mode and made a pile of whistles and tops for our charity inventory. Thanks, Paul.
Sam Ciccia – Must have been inspired by Bonnie Kline while attending “Totally Turning,” because he turned a large bowlful of tops for a charity event at his granddaughter’s school.
Rick Wierzbicki – Displayed more than a little creativity when he utilized a sea urchin shell for the body of a snowman ornament. The ornament was quite pleasing to the eye.
Brett and Roman Wierzbicki – are following their dad’s lead and are turning out some very nice work. The boys turned several pens and key-chains each of which showed care and a willingness to do a good job. A good job it is too, keep up the good work, and welcome to the fun world of turning.
I gotta spell it right one more time…Rick Wierzbicki won (again) the Craft Supply Gift Certificate.
Ed Katz won $23.00 in the 50/50 drawing.
Congratulations to all that participated. Once again you showed your generosity toward and support for our organization. I have to also commend each of the attending members for being good sports and exhibiting a general sense of fun and humor. Paul will announce the total dollar amounts at the December meeting but I can say our auction was, as in the past, very successful.
Thank you all.
Attached is a copy of our existing By-Laws. As you can see they were not written for our Club. We merely copied them for our own use.
Western New York Woodturners
NAME: WESTERN NEW YORK W000TURNERS
PURPOSE: To enhance wood turning skills through the sharing of ideas
MEMBERSHIP: Open to all interested in woodturning
DUES: $20.00 annually, collected in January
MEETINGS: Divided into two parts: Business and Educational
OFFICERS and DUTIES
1. PRESIDENT: Shall preside at all meetings and make any required appointments.
2. FIRST VICE-PRESIDENT: Shall be the Program Chairman and shall preside In the Presidents absence.
3. SECOND VICE-PRESIDENT: Shall be the Membership Chairman, handling all matters pertaining to membership, Including name tags, rosters, guests, etc.
4. RECORDING SECRETARY: Shall record and maintain minutes at all meetings, handle all
Correspondence, and assist in the preparation of the monthly newsletter.
5. CORRESPONDING SECRETARY: Responsible for assisting in and distribution of the monthly newsletter.
6. TREASURER: Shall be responsible for the collection and maintenance of dues and shall make a monthly financial report of all receipts and disbursements.
NOMINATIONS and ELECTION OF OFFICERS
1. No later than the November meeting, the PRESIDENT shall appoint three club members who will prepare a slate of nominees to be presented at the December meeting. At that time, additional nominees from the floor will be accepted. Multiple nominees for the same office will require a vote by secret ballot
2. The annual election of officers will be held in January. No tern’ limits will apply.
1 HISTORIAN: Shall be responsible for maintaining a record of notable events,
Publicity, picture album, etc.
3. LIBRARIAN: Shall be responsible for club-owned books, tools, videos, etc., that may be loaned out to members.
AMENDMENTS and PROCEDURE
1. Any changes, additions, or deletions to the BY-LAWS will require a vote of two-thirds of the members present
2. An Informal version of Parliamentary Procedure will be adopted to facilitate all elections, votes, and discussions.
This is a copy of the proposed By-Laws.
The name of the organization shall be the Western New York Woodturners 2.
The name of the organization may be changed by a vote of the membership having a 2/3rds majority.
The purpose of the organization shall be to provide a forum for the learning and enhancement of the woodturning skills of the members.
The organization shall be a chapter of the American Association of Woodturners (AAW). The organization may affiliate itself with other organizations providing it does not infringe on the relationship with the AAW. Affiliations, other than the AAW, shall be at the pleasure of the membership and shall be made or discontinued by vote of the membership.
Membership in the organization shall be open to anyone interested in woodturning applying for membership. The total number of members in the organization shall be subject to a cap in order to provide for the manageable operation of the organization.
This membership number cap may be reviewed and amended by a vote of the membership. Applicants for membership who cannot join based on any existing cap shall be placed on a waiting list and offered membership as the cap allows on a first come, first serve basis.
The Board of Directors shall determine the dues and fees of the organization, subject to approval of a vote of the membership. Dues shall be levied equally on all of the members of the organization.
All dues shall be paid according to the calendar year and shall be paid on or before the last day of January. Any renewing member failing to do so shall be charged any prevailing initiation fee in order to reinstate membership. New members joining after August 31st of any year shall be members for that current year and the following year with the payment of their dues and any prevailing initiation fee.
A meeting of the membership of the organization shall be held at least once a month.
The presence of 25% of the membership shall constitute a quorum and shall be required for the conduct of the business of the organization.
All members shall be sent a written or electronic notice containing the time, date, and place of the meeting prior to each meeting.
The meetings shall be conducted by the President (or designated presiding officer) and shall contain, but not be limited to, the:
(1) Recognition of visitors and guest speaker(s),
(2) Introduction of Officers and Directors
(3) Approval of minutes of the previous meeting (as published or amended),
(4) Treasurer’s Report
(5) Reports from Officers, Directors, and Committees.
(6) Old Business,
(7) New Business,
Guests may attend the meetings and functions of the organization on an infrequent basis. These may be prospective members or members of affiliated organizations. Should a guest visit on more than an infrequent basis, they shall be required to join the organization to enjoy the benefits of membership and to share in the burdens of membership.
Each member shall be entitled to one (1) vote only.
A simple majority of the members voting shall prevail, unless a different majority is specified in the By-Laws for that business of the organization.
All voting shall be by a show of hands, unless a majority of the members present approve a different method.
The presiding Officer shall appoint inspectors to count the votes and report the result if a secret ballot is selected. No inspector shall be a candidate for office, nor, in the case of a majority call for a secret ballot, have a vested interest in the outcome.
The Offices of the organization shall be President, Vice-President, Treasurer, Secretary, and Webmaster. These Officers shall automatically be members of the Board of Directors. The election of Officers and Directors shall be held annually at the October meeting of the membership. Officers and Directors shall be elected by a simple majority of the members voting. Nominations for candidates shall be taken at the September meeting and be open to any member of the organization.
Officers and Directors shall serve a term of one year and shall take office on the 1st day of January following their election to coincide with the fiscal year. The Vice-President shall take over the Office of President if vacated mid-term. The Board of Directors shall fill all other mid-term vacancies of Officers or Directors through appointment.
The duties and powers of the Office of the President shall be to:
(1) Be Chairman of the Board of Directors,
(2) Ensure that all records, reports, and certificates required by, law or regulations are properly maintained or filed,
(3) Appoint all committees,
(4) Be one of Officers who may sign checks or drafts for the organization,
(5) Exercise such influence and control as may reasonably be construed as belonging to the Chief Executive of any organization.
The duties and powers of the Office of the Vice-President shall be to:
(1) Be a member of the Board of Directors,
(2) Become acting President with all the rights, responsibilities, and powers of that Office if the President is unable to exercise his office,
(3) Be responsible for the planning and execution of the program portion of the monthly club meeting,
(4) Be responsible for the planning and execution of any special events of the organization.
(5) Perform special projects at the request of the President,
(6) Be one of the Officers who may sign checks or drafts for the organization.
The duties and powers of the Office of the Treasurer shall be to:
(1) Be a member of the Board of Directors,
(2) Have the care, custody, and sole responsibility for all monies, and securities belonging to the organization,
(3) Cause to be deposited in a business bank or trust company monies accrued by the organization, within 5 business days,
(4) Receive membership dues for the organization and maintain proper membership records,
(5) Be authorized to receive contributions or specially obtained funds from individuals or institutions and apply them to the proper accounts,
(6) Render at each monthly meeting and at the request of the Board of Directors, a written account of the current financial status of the organization,
(7) Be one of the Officers who may sign checks or drafts for the organization.
The duties and powers of the Office of Secretary shall be to:
(1) Be a member of the Board of Directors,
(2) Keep the minutes and records of the organization,
(3) Execute, serve, and keep a copy of all notices to the membership,
(4) Be the official custodian of the records and seal of the organization,
(5) Present to the membership any communications received,
(6) Attend to all correspondence of the organization,
(7) Update the By-Laws, if necessary, at the end of his term and before the first meeting of the next year,
(8) Be one of the Officers who may sign checks or drafts for the organization.
The duties and powers of the Office of Webmaster shall be to:
(1) Be a member of the Board of Directors,
(2) Be responsible for the operation of a website in the organizations name,
(3) Be responsible for the recording of club meetings and events in support of the website and it’s archival nature,
(4) Be responsible for the electronic communications distribution of the organization,
(5) Be one of the Officers who may sign checks or drafts for the organization.
The Board of Directors shall act in the name of the organization and shall manage the business of the organization.
The President, by virtue of that Office, shall be the Chairman of the Board of Directors.
The Board of Directors shall consist of at least four (4) members
A simple majority of the members of the Board of Directors shall constitute a quorum at meetings of the Board of Directors. Each Director shall have one (1) vote and any proxy may not do voting.
Rules and regulations regarding Board of Directors meetings shall be left to the discretion of the incumbent members of the Board of Directors.
The Board of Directors shall have the authority to take disciplinary action against any member of the organization for violation of safety rules or the responsibilities of membership. Disciplinary action may vary, up to and including expulsion from the organization. If requested, a member shall be allowed a fair hearing before the Board of Directors prior to any decision.
Article 9 - The Financial Operation of the Organization
The Board of Directors shall authorize all financial expenditures of the organization. No commitment will be made to an expenditure that cannot be paid for with the current assets of the organization.
All monies accrued by the organization shall be deposited in a business bank or trust company, in a checking or savings account, in the name of the organization.
No member of the organization shall be entitled to receive any salary or compensation for his or her service to the organization. Reimbursement for authorized expense may be made at the direction of the Board of Directors.
As the AAW requires the Officers of the organization be members of the AAW, the Officers shall be entitled to reimbursement of their AAW dues as a legitimate expense.
At the end of each year, prior to the transition of Officers, an independent audit of the accounts of the organization shall be made. The incoming Treasurer will make this audit with the assistance of a member at large of the membership appointed by the President. Discrepancies shall be resolved prior to the new Board of Directors taking responsibility for the financial operation of the organization.
Committees of the organization shall be appointed by and serve at the discretion of the President. The term of office of any committee shall not exceed that of the President appointing them.
The By-Laws of the organization may be amended by a vote of the membership. All proposed By-Law changes shall be published in the newsletter of the organization for consideration of the membership prior to any vote. All members shall be given prior notice that action on the By-Laws will be on the agenda.